Paper Submission Guidelines
PREPARATION OF PRESENTATIONS
- Poster and lecture presentations are two equally important and valuable methods for presenting papers at ICSOS 2017. Papers of both poster and lecture authors that are presented at the conference will be included as PDF files in the Conference Proceedings, which will take the form of a USB memory stick. These papers will also be included in the IEEE XploreR Digital Library.
. 1. General
- The Poster Session will be held on Tuesday, November 14, during all day long at 2F, Foyer.
- Poster panels will be available for setting during 15:00 – 18:00 on November 13, and as soon as possible on November 14. All presenters are kindly asked to complete their preparations during this period.
- When preparing your poster, please note that the poster numbers will be shown on a 20cm x 20cm card which will be posted at the left upper side of the panel.
- Poster presenters are expected to have their posters displayed by the beginning of the poster session with authors (November 14 during 17:00 – 18:30), and be available to discuss their poster for the duration of the session.
- If possible, poster presentation and discussion may take place during the coffee breaks.
- If you want to keep your poster, you must take it with you at the end of the reception on November 14. Any posters remaining in the morning of November 15 will be discarded.
. 2. Materials
- All poster materials should be provided by the authors
- Push pins and back boards will be provided by the conference to attach poster materials to back boards
- Each poster presenter will be provided a poster panel of dimensions 210cm high and 90cm wide
. 3. Suggestions for a good poster presentation
- The title of the poster session should be displayed in large font (36-60 point)
- Your main point or conclusion should be in large font if it is not covered in the title
- Try not to include any font smaller than 18 point on your poster
- Display the highlights of your presentation in larger font (24-40) with color
- Use color in pictures, charts and graphs
- Information flow is most effective if it is from left to right and top to bottom
- Your posted materials should be as self-explanatory as possible
- The audience will not have the time or the space to read pages of text
- Keep your presentation short, hit the high points and invite questions
- Be prepared to acknowledge all visitors
- Have cards with your contact information available
- Refer the audience to the paper for detailed information
- A computer, an LCD projector, a microphone and a laser pointer will be provided.
- There will be two ways of doing your presentation: with your own laptop connected to the LCD projector (we cannot guarantee the compatibility), or uploading your presentation to a server provided by ICSOS. The access method will be notified. To avoid any delay, we strongly recommend to upload the presentation to the ICSOS server, even if you plan to use your own computer.
- Presenters should arrive at their session at least 20 minutes earlier than the start time of the session, introduce themselves and hand in a brief biography to the session chair before the session starts.
- Presenters are requested to verify that the presentation displays correctly. This will help ensure that your presentation will proceed smoothly.
- Please, be sure to be seated at the presenters’ seats located at the side of the stage 5 minutes prior to the start of the session.
- There is no rehearsal room reserved. Please, make sure in advance that your fi le works correctly in the oral presentation room.
- Each lecture presentation is allocated 15 minutes (20 minutes for invited speakers). You should spend about 12 minutes for presentation of the problem, the background, the innovative approach, the new results and the comparative evaluation. An additional 3 minutes should be available for discussion with the attendees.
- The session chairs have been instructed to terminate overrunning presentations in order to ensure that every presenter has the same amount of time. If you exceed your time, you risk missing the chance for questions or even completing your presentation. So, please practice the timing in advance!
- The presenter should prepare a reasonable number of illustrations-transparencies or a PowerPoint file, so as not to exceed the 12-minute time. Typically, one illustration is presented in one to two minutes.
- Additional illustrations could be prepared to support possible answers to attendees’ questions.
- Each illustration should not be crowded by text and graphics. Too much text should be avoided. Graphics help in communications, are more understandable, and point out the basic ideas. Use large fonts so they can be read without a major effort; typically, 18-20 point fonts should be used.
- Presentation should be clearly structured. Begin with a title page. The index of the presentation should outline the presentation. The basic problem should be clearly stated, as well as the application area. Background and previous work should be summarized to provide a prospective for the results presented in the paper. The innovative approach should be clearly stated. The application of the approach to the application problem should be described, by pointing out the main features and characteristics, the problems and the solutions. The results should be clearly outlined and evaluated. Appropriate comparison with previous results should be presented. Conclusions should summarize the work performed and point out the main innovation and results. Future work and developments could also be sketched.
- Before your session, please arrive at the chairperson’s desk at least 20 minutes before your session is scheduled to commence.
- Please, check that presenters of the session are seated at the presenters’ seats located at the side of the stage before the start of your session. They have been requested to meet the chair during the break and to hand you a copy of their short biography for their pre-presentation introduction.
- Each presentation has been allocated a time slot of either 20 minutes (for Invited speakers) or 15 minutes (for paper presenters), including questions and handovers. Please, terminate all overrunning presentations in order to ensure that every presenter has the same amount of time.
- If a presentation is cancelled or the presenter does not show up, please take a 15-minute rest. Please, do not move on to the next presentation. For each day, the closing time is to be strictly adhered. Thank you very much for your kind cooperation in advance.
IEEE POLICY ANNOUNCEMENT
- To be published in the IEEE ICSOS 2017 Conference Proceedings and IEEE XploreR, at least one Author of an accepted paper is required to register for the conference a FULL Rate as ComSoc Member, IEEE/Sister Society Member or Non-Member and the paper must be presented at the conference. Nonrefundable registration fees must be paid prior to uploading the final IEEE formatted, publication ready version of the paper. For authors with multiple accepted papers, one full registration is valid for up to three (3) papers. Please do not share your registration confirmation code with anyone else. Although the code enables submission of up to three papers, it can only be used once, by you, to create an Author account. Accepted and presented papers will be published in the IEEE ICSOS 2017 Conference Proceedings and in IEEE XploreR.
- IEEE reserves the right to exclude a paper from distribution after the conference (e.g., removal from IEEE Xplore) if the paper is not presented at the conference.
- Student and Life Member registration is not valid as an author registration.
- Papers are reviewed on the basis that they do not contain plagiarized material and have not been submitted to any other conference at the same time (double submission). These matters are taken very seriously and the IEEE Communications society will take action against any author who has engaged in either practice.
- IEEE Web Page on Plagiarism: http://www.ieee.org/web/publications/rights/Plagiarism_Guidelines_Intro.html
- IEEE Web Page on Double Submission: http://www.ieee.org/web/publications/rights/Multi_Sub_Guidelines_Intro.html
PAPER SUBMISSION GUIDELINES
The following guidelines apply to both authors of papers that accompany poster presentations and papers that accompany lecture presentations:
- Papers must be in English.
- Papers must be in two-column format.
- The maximum paper length is ten pages (the minimum is three pages). All figures, tables, references, etc. are included in the page limit.
- Papers must be submitted in Portable Document Format (PDF) format.
- You may use the IEEE Manuscript Templates for Conference Proceedings. Templates for both Microsoft Word and LaTeX may found at http://www.ieee.org/conferences_events/conferences/publishing/templates.html
- You are not required to use PDF eXpress to check your document.
- Authors will use the EDAS Paper Processing System to submit their papers.
- Only original papers that have not been published or submitted for publication elsewhere will be considered.
- The IEEE Copyright Form must be submitted with each paper to be published. This can be done through the EDAS system by clicking in the plus symbol next to the “Copyright form”, where the copyright form can be signed electronically, downloaded and submitted.
- During the initial paper submission process via EDAS, the authors are required to make sure the PDF file and EDAS registration page of a paper have the same title and authors. Be certain to include all authors in EDAS during the submission process. Once reviewed, the listing of authors connected to the paper cannot be changed in the final manuscript.
PAPER DEADLINE SUBMISSION
- Please, submit your manuscript by 1st of September using the EDAS system.
- Click on “My papers”, select your paper, and click on the blue cloud on the right of “Final manuscript”.
- You will be required to upload the copyright letter before submitting your full paper.